Financial Operations Specialist

Job Title: Financial Operations Specialist

Status: Full-time

Location: Fort Worth, TX

About the Company:
Equify Financial is a privately-owned, independent specialty finance company based in Fort Worth, Texas. We tailor and personalize our services for each client to build a strong relationship and a strong future for their business. We are an independent, collateral-based lender that can service customers at every financial stage of their business. With over 180 years of combined experience in the equipment finance industry, we can provide an extensive amount of knowledge and an in-depth understanding of our customers’ financial circumstances. We help our clients identify areas of growth and find creative solutions that bring more capital to their businesses.



Position Summary:
We are seeking a detail-oriented and highly organized Finance Operations Specialist to join our team. In this role, you will be responsible for efficiently managing various financial operations, ensuring accuracy and timeliness. The ideal candidate will have a keen attention to detail, analytical skills, and the ability to thrive in a fast-paced environment will ensure the success of our finance operations.

Key Roles / Responsibilities:

  • Post payments accurately and on time, ensuring proper allocation and documentation.
  • Run ACH transactions and identify accounts that are not set up for ACH payments, proactively working with stakeholders to facilitate set up.
  • Confirm wires received and apply them to the appropriate accounts, verifying accuracy and completeness.
  • Process any overpayments or refunds required, ensuring adherence to company policies and guidelines.
  • Handle the processing of insurance checks received for dual-party payments, releasing funds according to established procedures.
  • Process and address any NSF (Non-Sufficient Funds) transactions, following up with customers and resolving outstanding payment issues.
  • Track and proactively follow up on unapplied cash, ensuring accurate and timely application to appropriate accounts.
  • Apply the sale of security assets, removing the assets from the account and making necessary adjustments to the remaining asset value.
  • Assist in the invoicing approval process, verifying accuracy and completeness of invoices before they are issued.
  • Book newly acquired deals, process draws on revolver, and facilitate modifications to existing deals, ensuring accuracy and documentation.
  • Handle minor due date changes for dealer-oriented transactions, ensuring proper communication with all parties and recording of changes.
  • Assist in audits by providing documentation and supporting materials as needed.
  • Develop and maintain documentation of payment processes and procedures.
  • Other duties, as assigned.

Required Experience, Education, and Qualifications:

  •  Bachelor’s degree in finance, accounting, or a related field. Relevant work experience may be considered in lieu of a degree.
  • Proven experience in financial operations, with a focus on payment processing and account reconciliation.
  • Strong attention to detail, with the ability to accurately manage and process financial transactions.
  • Proficient in using financial software and MS Office (Excel, Word, Outlook).
  • Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
  • Strong analytical and problem-solving abilities, with a proactive approach to resolving issues.
  • Effective communication skills, both written and verbal, to collaborate with internal and external stakeholders.
  • Ability to work independently and as part of a team in a fast-paced environment.
  • Knowledge of financial regulations and compliance standards is preferred.

Working Conditions:

  • Prolonged periods sitting at a desk and working on a computer.
  • Must be able to lift 15 pounds at times.
  • Positions self to install equipment, including under desks.
  • Moves throughout the building to access files.
  • Must be able to comprehend and follow written and oral instructions.
  • Must be able to complete tasks even with frequent interruptions.
  • Must be able to use discretion and independent judgment as needed.
  • Must be able to speak clearly on the phone and to fellow workers.

This job description should not be interpreted as an exhaustive list of responsibilities or as an employment agreement between the employer and the employee. The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification and are subject to change as the needs of the employer and the requirements of the job change. Any essential functions of this position will be evaluated as necessary should an employee/applicant be unable to perform the functions or requirements due to a disability as defined by the Americans with Disabilities Act (ADA). Reasonable accommodation for the specific disability will be made for the employee/applicant when possible.